Business Manager

The successful candidate is comfortable multi-tasking to manage multiple deadlines and changing priorities, eager to learn new technologies and willing to follow procedures, works well and gets along with others, understands the value of high-quality customer-centric service, and, above all, can remain professional under difficult circumstances. Responsible for planning, coordinating, and supervising the operation of the business office in such a way as to ensure compliance with all local, state, and federal requirements. Establish, manage and review all financial, budget and business operations for the District/School. Supervise and manage all personnel within payroll, accounts payable, general accounting, and purchasing.

Education

Required: Bachelor’s Degree in accounting
Preferred: Master’s Degree in accounting and/or a CPA

Certifications

Required: Business Official License
Preferred: Business Official License and Chief Procurement Officer

Experience

A minimum of 2 years in School Business Office or similar environment and/or
A minimum of 3 years experience as an auditor in an accounting firm environment

Technical Requirements

Proficient using business software (e.g., MS Windows, MS Outlook, MS Word, and MS Excel, Adobe PDF, etc.)
Proficient using computer equipment and associated peripherals (e.g., computers, laptops, scanners, printers, smart cell ph-educations, etc.)
Proficient in Cloud computing environment (e.g., MS Office 365, online banking, online storage, etc.)
Familiarity with accounting concepts and terminology.
Advanced knowledge of Microsoft computer programs (advanced knowledge of Excel, pivot tables, formulas, etc.)
Knowledge of database structures, data verification methodology, operating systems, standard software applications.
Knowledge of payroll accounting.
Knowledge of schoolAbility, Visions and/or AptaFund software highly desirable.

Other Requirements

Ability to pass employment verification and background check
Ability to sign non-compete agreement

Interpersonal Skills

Must work well with others under pressure (i.e., client management and staff, vendors, governmental employees, and K12 Accounting staff and management).
Must maintain a Professional demeanor at all times even under adverse circumstances.
Must be empathetic to the needs of clients, vendors, and governmental employees.
Must be flexible and able to adjust to changing priorities and frequent deadlines.
Must be willing to learn new software and able to follow written procedures (e.g., K12 Accounting processing model).
Must be able to maintain confidentiality of client and company information, methods, and procedures.
Must be a self-starter and have a positive attitude.
Must be a team player.
Must be able to supervise a team.
Must adhere to on-site dress code, at a minimum business casual.

Duties and Responsibilities

Monthly

Oversee Purchasing
Oversee Accounts Payable including Travel & Per Diem
Oversee Cash Receipts
Oversee Bank Reconciliations
Oversee Federal Programs
Monitor Cash Flow
Setup new vendors
Setup new customers
Maintains federal funds and reviews spending
Calculate indirect costs and enter journal entries
Submits Request for Reimbursement
Journal entries as necessary
Record, analyze and report financial transactions in accordance with General Accepted Accounting Principles (GAAP)
Ensure compliance with applicable laws, regulations and rules
Ensure compliance with Public Education Department General Administrative Regulations
Provide the Governing Council/Board of Education with timely, accurate and relevant financial information in the form of a Finance Packet.
Report to the Governing Council/Board of Education meetings.

Quarterly

Provide all financial reporting to the New Mexico Public Education Department and required federal agencies including, but not limited to, Cash Reports
Review Maintenance of Effort
Medicaid Reimbursements
Review Open PO Listing
Prepare and present all Budget Adjustment Requests, as required.

Annually

Review and create annual vendor contracts
Enter/Import new FY POs for reoccurring expenditures
Oversee audit, provide auditors with all necessary materials and respond to and clear all audit findings.
Review federal awards from the prior year that need to be spent by 09/30.
Reviews and approves 1099s
1099 Electronic Submission
Semi-Annual Time & Effort Certifications
Grant applications
Grant amendments
Annual budget preparation
Present budget to the public, Board of Education and New Mexico Public Education Department, and respond to any questions.

As Needed

Analyze, develop and implement policies, procedures and systems that improve the District/School business operations in efficiency and effectiveness.
Invest District funds and maintain and review reconciliation of all investments, where applicable.
Effectively handle employee and community complaints, problems and questions related to finance.
Support staff as necessary and other duties as assigned.