The successful candidate is comfortable multi-tasking to manage multiple deadlines and changing priorities, eager to learn new technologies and willing to follow procedures, works well and gets along with others, understands the value of high-quality customer-centric service, and, above all, can remain professional under difficult circumstances. Responsible for planning, coordinating, and supervising the operation of the business office in such a way as to ensure compliance with all local, state, and federal requirements. Establish, manage and review all financial, budget and business operations for the District/School. Supervise and manage all personnel within payroll, accounts payable, general accounting, and purchasing.
- Required: Bachelor’s Degree in accounting
- Preferred: Master’s Degree in accounting and/or a CPA
- Required: Business Official License
- Preferred: Business Official License and Chief Procurement Officer
- A minimum of 2 years in School Business Office or similar environment and/or
- A minimum of 3 years experience as an auditor in an accounting firm environment
- Proficient using business software (e.g., MS Windows, MS Outlook, MS Word, and MS Excel, Adobe PDF, etc.)
- Proficient using computer equipment and associated peripherals (e.g., computers, laptops, scanners, printers, smart cell ph-educations, etc.)
- Proficient in Cloud computing environment (e.g., MS Office 365, online banking, online storage, etc.)
- Familiarity with accounting concepts and terminology.
- Advanced knowledge of Microsoft computer programs (advanced knowledge of Excel, pivot tables, formulas, etc.)
- Knowledge of database structures, data verification methodology, operating systems, standard software applications.
- Knowledge of payroll accounting.
- Knowledge of schoolAbility, Visions and/or AptaFund software highly desirable.
- Ability to pass employment verification and background check
- Ability to sign non-compete agreement
- Must work well with others under pressure (i.e., client management and staff, vendors, governmental employees, and K12 Accounting staff and management).
- Must maintain a Professional demeanor at all times even under adverse circumstances.
- Must be empathetic to the needs of clients, vendors, and governmental employees.
- Must be flexible and able to adjust to changing priorities and frequent deadlines.
- Must be willing to learn new software and able to follow written procedures (e.g., K12 Accounting processing model).
- Must be able to maintain confidentiality of client and company information, methods, and procedures.
- Must be a self-starter and have a positive attitude.
- Must be a team player.
- Must be able to supervise a team.
- Must adhere to on-site dress code, at a minimum business casual.
Monthly
- Oversee Purchasing
- Oversee Accounts Payable including Travel & Per Diem
- Oversee Cash Receipts
- Oversee Bank Reconciliations
- Oversee Federal Programs
- Monitor Cash Flow
- Setup new vendors
- Setup new customers
- Maintains federal funds and reviews spending
- Calculate indirect costs and enter journal entries
- Submits Request for Reimbursement
- Journal entries as necessary
- Record, analyze and report financial transactions in accordance with General Accepted Accounting Principles (GAAP)
- Ensure compliance with applicable laws, regulations and rules
- Ensure compliance with Public Education Department General Administrative Regulations
- Provide the Governing Council/Board of Education with timely, accurate and relevant financial information in the form of a Finance Packet.
- Report to the Governing Council/Board of Education meetings.
Quarterly
- Provide all financial reporting to the New Mexico Public Education Department and required federal agencies including, but not limited to, Cash Reports
- Review Maintenance of Effort
- Medicaid Reimbursements
- Review Open PO Listing
- Prepare and present all Budget Adjustment Requests, as required.
Annually
- Review and create annual vendor contracts
- Enter/Import new FY POs for reoccurring expenditures
- Oversee audit, provide auditors with all necessary materials and respond to and clear all audit findings.
- Review federal awards from the prior year that need to be spent by 09/30.
- Reviews and approves 1099s
- 1099 Electronic Submission
- Semi-Annual Time & Effort Certifications
- Grant applications
- Grant amendments
- Annual budget preparation
- Present budget to the public, Board of Education and New Mexico Public Education Department, and respond to any questions.
As Needed
- Analyze, develop and implement policies, procedures and systems that improve the District/School business operations in efficiency and effectiveness.
- Invest District funds and maintain and review reconciliation of all investments, where applicable.
- Effectively handle employee and community complaints, problems and questions related to finance.
- Support staff as necessary and other duties as assigned.