Business Manager

The successful candidate is comfortable multi-tasking to manage multiple deadlines and changing priorities, eager to learn new technologies and willing to follow procedures, works well and gets along with others, understands the value of high-quality customer-centric service, and, above all, can remain professional under difficult circumstances. Responsible for planning, coordinating, and supervising the operation of the business office in such a way as to ensure compliance with all local, state, and federal requirements. Establish, manage and review all financial, budget and business operations for the District/School. Supervise and manage all personnel within payroll, accounts payable, general accounting, and purchasing.

  • Required: Bachelor’s Degree in accounting
  • Preferred: Master’s Degree in accounting and/or a CPA
  • Required: Business Official License
  • Preferred: Business Official License and Chief Procurement Officer
  • A minimum of 2 years in School Business Office or similar environment and/or
  • A minimum of 3 years experience as an auditor in an accounting firm environment
  • Proficient using business software (e.g., MS Windows, MS Outlook, MS Word, and MS Excel, Adobe PDF, etc.)
  • Proficient using computer equipment and associated peripherals (e.g., computers, laptops, scanners, printers, smart cell ph-educations, etc.)
  • Proficient in Cloud computing environment (e.g., MS Office 365, online banking, online storage, etc.)
  • Familiarity with accounting concepts and terminology.
  • Advanced knowledge of Microsoft computer programs (advanced knowledge of Excel, pivot tables, formulas, etc.)
  • Knowledge of database structures, data verification methodology, operating systems, standard software applications.
  • Knowledge of payroll accounting.
  • Knowledge of schoolAbility, Visions and/or AptaFund software highly desirable.
  • Ability to pass employment verification and background check
  • Ability to sign non-compete agreement
  • Must work well with others under pressure (i.e., client management and staff, vendors, governmental employees, and K12 Accounting staff and management).
  • Must maintain a Professional demeanor at all times even under adverse circumstances.
  • Must be empathetic to the needs of clients, vendors, and governmental employees.
  • Must be flexible and able to adjust to changing priorities and frequent deadlines.
  • Must be willing to learn new software and able to follow written procedures (e.g., K12 Accounting processing model).
  • Must be able to maintain confidentiality of client and company information, methods, and procedures.
  • Must be a self-starter and have a positive attitude.
  • Must be a team player.
  • Must be able to supervise a team.
  • Must adhere to on-site dress code, at a minimum business casual.
  • Oversee Purchasing
  • Oversee Accounts Payable including Travel & Per Diem
  • Oversee Cash Receipts
  • Oversee Bank Reconciliations
  • Oversee Federal Programs
  • Monitor Cash Flow
  • Setup new vendors
  • Setup new customers
  • Maintains federal funds and reviews spending
  • Calculate indirect costs and enter journal entries
  • Submits Request for Reimbursement
  • Journal entries as necessary
  • Record, analyze and report financial transactions in accordance with General Accepted Accounting Principles (GAAP)
  • Ensure compliance with applicable laws, regulations and rules
  • Ensure compliance with Public Education Department General Administrative Regulations
  • Provide the Governing Council/Board of Education with timely, accurate and relevant financial information in the form of a Finance Packet.
  • Report to the Governing Council/Board of Education meetings.

  • Provide all financial reporting to the New Mexico Public Education Department and required federal agencies including, but not limited to, Cash Reports
  • Review Maintenance of Effort
  • Medicaid Reimbursements
  • Review Open PO Listing
  • Prepare and present all Budget Adjustment Requests, as required.

  • Review and create annual vendor contracts
  • Enter/Import new FY POs for reoccurring expenditures
  • Oversee audit, provide auditors with all necessary materials and respond to and clear all audit findings.
  • Review federal awards from the prior year that need to be spent by 09/30.
  • Reviews and approves 1099s
  • 1099 Electronic Submission
  • Semi-Annual Time & Effort Certifications
  • Grant applications
  • Grant amendments
  • Annual budget preparation
  • Present budget to the public, Board of Education and New Mexico Public Education Department, and respond to any questions.

As Needed
  • Analyze, develop and implement policies, procedures and systems that improve the District/School business operations in efficiency and effectiveness.
  • Invest District funds and maintain and review reconciliation of all investments, where applicable.
  • Effectively handle employee and community complaints, problems and questions related to finance.
  • Support staff as necessary and other duties as assigned.

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